Course Approval Process

New course proposals and course change requests are submitted through the CourseLeaf Course Inventory Management system (CIM). Approved users log into the system using their GW NetID and password.

The CourseLeaf system is used to:

  • Propose a new course
  • Change any aspect of an existing course
  • Deactivate an existing course
  • Reactivate a course

Only designated users can access the CourseLeaf system. To obtain access, please send an email with the individual’s name, NetID, and role (initiator, approver, Bulletin content editor) if known to [email protected].

Routing Submissions

Once the initiator of a new course proposal or course change request completes all required fields on the form, they submit the request into a school-specific review and approval workflow, which generally includes the following offices and individuals:

  • Department chair or program director
  • University Writing Director (WID courses only)
  • Dean
  • Academic Editor
  • Associate Provost for Academic Planning and Assessment
  • Registrar

Any approved user can check the status of a submission by logging into CIM and searching for the course.

Once the request has been approved, a confirmation notice is sent to the following offices:

  • Request initiator
  • Department chair or program director
  • University Writing Director (WID courses only)
  • Academic Editor
  • Associate Vice Provost for Academic Planning and Assessment
  • Registrar
  • Academic Scheduling Office

It is important to remember that all course proposals and change requests must include all information required by the form, including attaching an up-to-date syllabus. Submissions that do not meet requirements will be rolled back out of the workflow and the department must start the process again from the beginning.

Resources