Course Approval Process

GW has implemented an electronic workflow management tool (CourseLeaf) to replace the Master Course Data Form (MCDF). Effective January 8, 2014, the Master Course Data Form will no longer be accepted. All new courses or changes to existing courses must be submitted through the CourseLeaf Course Inventory Management (CIM) system.

The CourseLeaf CIM system should be used to:

  • Propose a new course
  • Modify an existing course
  • Modify a course description
  • Reinstate a course
  • Terminate an existing course
  • Change a course number

Only designated users can assess the online system. Each department chair or program director has been automatically granted access. To obtain access for other users, such as department administrators or faculty designees, please send an email with the individual’s name and NetID to bulletin@gwu.edu.

Users will be able to log into CourseLeaf CIM using their GW NetID and password. At that point users will be able to propose new or modify existing courses. Proposals submitted through CourseLeaf CIM are electronically routed through the approval process.

Routing Submissions

Once all information is entered into CourseLeaf CIM, the proposal will proceed through a school-specific approval chain, which includes the offices listed below. (You can check on the status of the proposal by logging into CourseLeaf CIM.)

  • Program director/department chair
  • Dean
  • Academic Editor
  • Associate Provost for Academic Planning and Assessment
  • Registrar

A notice confirming the approved course will be sent to the following offices:

  • Original proposer of the course
  • Program director/department chair
  • Dean
  • Academic Editor
  • Associate Vice Provost for Academic Planning and Assessment
  • Registrar
  • Academic Scheduling Office
  • Student Accounts (if course fees are being applied or changed)
  • University Librarian (for new courses)

CourseLeaf Logo

CourseLeaf CIM Login

Click here to log in to the CourseLeaf CIM system.